Distribution | Fleet & Facility Operations

Distribution | Fleet & Facility Operations

Fuel your fleet. Not your vendors' margins.

Distribution runs on fuel. Fuel Me runs on data giving you real-time pricing intelligence, competitive bidding across 1,800+ vendors, and automated invoice auditing that catches overcharges before you pay them.

The

problem

Price Volatility with No Leverage

Diesel prices swing. Without real-time market benchmarks and competitive bidding, you're accepting whatever price.

Price Volatility with No Leverage

Diesel prices swing. Without real-time market benchmarks and competitive bidding, you're accepting whatever price.

Invoice Errors at Volume

At 50,000+ gallons per month, even small per-gallon discrepancies compound into significant losses.

Vendor-Driven Operations

Without accountability your fuel program runs the way your vendors want it to and not the way you need it to.

Vendor-Driven Operations

Without accountability your fuel program runs the way your vendors want it to and not the way you need it to.

No Spend Visibility

Without real-time spend data across locations, vendors, and fuel types, budget overruns show up after you can act.

The Fuel Me

solution

Competitive Bidding & Pricing Intelligence

Your sites are negotiating their own rates. You're leaving volume savings on the table.

Fuel Me runs competitive bid events bringing multiple suppliers to the table to compete for your fuel volume on price, availability, and service. Pricing is standardized, enforced, and auditable from day one.

Competitive bid events across Fuel Me’s 1,800+ vendor network

Spot purchase, forward contract, and bulk purchase bidding

Index-anchored pricing benchmarks on every order and invoice

Historical pricing data and trend analysis for contract renegotiation leverage

Competitive bid events across Fuel Me’s 1,800+ vendor network

Spot purchase, forward contract, and bulk purchase bidding

Index-anchored pricing benchmarks on every order and invoice

Historical pricing data and trend analysis for contract renegotiation leverage

Competitive bid events across Fuel Me’s 1,800+ vendor network

Spot purchase, forward contract, and bulk purchase bidding

Index-anchored pricing benchmarks on every order and invoice

Historical pricing data and trend analysis for contract renegotiation leverage

Cedar Pit - Midland, TX

Dyed Diesel · 8,000 gal

Benchmark:

$2.891/gal

Closes in:

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Rank

Vendor

Bid Price

Total Cost

Delivery

#1

Suncoast Prime

$0.000

/gal

$0

Jun 6 - PM

#2

Permian Supply

$0.000

/gal

$0

Jun 6 - PM

#3

Rio Grande

$0.000

/gal

$0

Jun 7 - AM

#4

Basin Energy

$0.000

/gal

$0

Jun 7 - AM

#5

Keystone

$0.000

/gal

$0

Jun 7 - AM

#6

Suncoast Prime

$2.901

/gal

$23,208

Jun 7 - AM

-$0.077

vs. benchmark

Cedar Pit - Midland, TX

Dyed Diesel · 8,000 gal

Benchmark:

$2.891/gal

Closes in:

0
1
2
3
4
5
6
7
8
9
0
1
2
3
4
5
6
7
8
9
:
0
1
2
3
4
5
6
7
8
9
0
1
2
3
4
5
6
7
8
9
:
0
1
2
3
4
5
6
7
8
9
0
1
2
3
4
5
6
7
8
9

Rank

Vendor

Bid Price

Total Cost

Delivery

#1

Suncoast Prime

$0.000

/gal

$0

Jun 6 - PM

#2

Permian Supply

$0.000

/gal

$0

Jun 6 - PM

#3

Rio Grande

$0.000

/gal

$0

Jun 7 - AM

#4

Basin Energy

$0.000

/gal

$0

Jun 7 - AM

#5

Keystone

$0.000

/gal

$0

Jun 7 - AM

#6

Suncoast Prime

$2.901

/gal

$23,208

Jun 7 - AM

-$0.077

vs. benchmark

Invoice Audit at Scale

At your fuel volumes, every cent of overcharge multiplied by 100,000 gallons is real money

Every invoice is automatically audited against what was ordered, what was delivered, and what the contracted price was, before you pay it. Pricing errors, quantity discrepancies, and unauthorized charges are flagged and disputed automatically.

Automated AI fuel index price validation on every line item

Quantity reconciliation: invoice vs. delivery ticket vs. order

Automated dispute creation and vendor response tracking

Cumulative savings tracking and ROI dashboard

Invoice Audit at Scale

At your fuel volumes, every cent of overcharge multiplied by 100,000 gallons is real money

Every invoice is automatically audited against what was ordered, what was delivered, and what the contracted price was, before you pay it. Pricing errors, quantity discrepancies, and unauthorized charges are flagged and disputed automatically.

Automated AI fuel index price validation on every line item

Quantity reconciliation: invoice vs. delivery ticket vs. order

Automated dispute creation and vendor response tracking

Cumulative savings tracking and ROI dashboard

Vendor Visibility & Order Management

Your fuel program is run by your vendors. It should be run by you.

Fuel Me centralizes all fuel orders, deliveries, and vendor activity into one platform giving procurement teams complete operational control.

1

Flexible Ordering

Order types: quick order, recurring, project, emergency

Quick Order

On-demand, one-time

Same-day or next-day

Single site, single product

Auto-routes to preferred vendor

Recurring

Scheduled, auto-renewing

Weekly, biweekly, or monthly

Volume auto-adjusts to usage

Alerts on schedule deviation

Project / seasonal

Defined scope and timeline

Start and end date bound

Budget cap with burn tracking

Multi-site, multi-product

Emergency

Critical, SLA-backed

2-4 hour response guarantee

Multi-vendor failover cascade

SLA penalty enforcement

1

Flexible Ordering

Order types: quick order, recurring, project, emergency

2

Delivery Tracking

Real-time delivery status tracking from dispatch to confirmation

3

Vendor Performance

Vendor performance scorecards to enforce service adherence

4

Role-Based Access

Role-based access for location managers vs. corporate procurement

Quick Order

On-demand, one-time

Same-day or next-day

Single site, single product

Auto-routes to preferred vendor

Recurring

Scheduled, auto-renewing

Weekly, biweekly, or monthly

Volume auto-adjusts to usage

Alerts on schedule deviation

Project / seasonal

Defined scope and timeline

Start and end date bound

Budget cap with burn tracking

Multi-site, multi-product

Emergency

Critical, SLA-backed

2-4 hour response guarantee

Multi-vendor failover cascade

SLA penalty enforcement

Spend Analytics & Reporting

Spend Analytics & Reporting

You have a fuel budget. You have no idea if you're hitting it until the month is over.

Fuel Me delivers real-time spend visibility across every location, vendor, fuel type, and time period — with reporting built for both operational managers and executive review. Identify cost drivers, flag budget variances, and build the data case for contract renegotiations.

Spend Dashboards

Spend dashboards by location, region, vendor, and fuel type

Vendor Comparison

Vendor cost comparison across the network

Finance Reports

Exportable reports for procurement and finance review

Savings Tracking

Competitive bidding savings + invoice audit savings

Spend Dashboards

Spend dashboards by location, region, vendor, and fuel type

Vendor Comparison

Vendor cost comparison across the network

Finance Reports

Exportable reports for procurement and finance review

Savings Tracking

Competitive bidding savings + invoice audit savings

Savings you can expect

$600K

+

Total documented savings for a single national logistics operator

$300K

+

In pricing and delivery mismatches identified and recovered

8

%

Reduction in cost per gallon through competitive sourcing

8

%

Reduction in cost per gallon through competitive sourcing

90

%

Reduction in manual data collection with real-time terminal reporting

90

%

Reduction in manual data collection with real-time terminal reporting

70%

faster

Vendor bid deployment vs. manual procurement methods

60

%

Reduction in vendor follow-ups and issue resolution time

Savings you can expect

$600K

+

Total documented savings for a single national logistics operator

$300K

+

In pricing and delivery mismatches identified and recovered

8

%

Reduction in cost per gallon through competitive sourcing

8

%

Reduction in cost per gallon through competitive sourcing

90

%

Reduction in manual data collection with real-time terminal reporting

90

%

Reduction in manual data collection with real-time terminal reporting

70%

faster

Vendor bid deployment vs. manual procurement methods

60

%

Reduction in vendor follow-ups and issue resolution time

Savings you can expect

$600K

+

Total documented savings for a single national logistics operator

$300K

+

In pricing and delivery mismatches identified and recovered

8

%

Reduction in cost per gallon through competitive sourcing

8

%

Reduction in cost per gallon through competitive sourcing

90

%

Reduction in manual data collection with real-time terminal reporting

90

%

Reduction in manual data collection with real-time terminal reporting

70%

faster

Vendor bid deployment vs. manual procurement methods

60

%

Reduction in vendor follow-ups and issue resolution time

Want to see how much
you can save?

Get a free assessment of your fuel operations and see where the savings are hiding.

Connect to 1,800+ vendors. Every gallon tracked, audited, optimized.

Subscribe to our Newsletter

By submitting, you agree to receive updates on Fuel Me products and services.

© 2026 Fuel Me LLC. All rights reserved.

Connect to 1,800+ vendors. Every gallon tracked, audited, optimized.

Subscribe to our Newsletter

By submitting, you agree to receive updates on Fuel Me products and services.

© 2026 Fuel Me LLC. All rights reserved.

Connect to 1,800+ vendors. Every gallon tracked, audited, optimized.

Subscribe to our Newsletter

By submitting, you agree to receive updates on Fuel Me products and services.

© 2026 Fuel Me LLC. All rights reserved.

Connect to 1,800+ vendors. Every gallon tracked, audited, optimized.

Subscribe to our Newsletter

By submitting, you agree to receive updates on Fuel Me products and services.

© 2026 Fuel Me LLC. All rights reserved.